We are looking to hire, Administration Assistant Job at BDO in Australia Dec 2022
Administration Assistant Job
Melbourne CBD, VIC, Australia
Full Time
About Company
BDO Migration Services is an immigration law practise with incorporation that specialises in all elements of Australian immigration and nationality law for both commercial and private clients. Dec 2022: Administration Assistant Position at BDO in Australia
Advice is given by the Migration Services team to publicly traded, private, and governmental organisations from diverse industries and countries. Providing our clients with high-caliber service is something we like doing very much.
The position works closely with the Principal, the legal team, and the administration team to provide effective and efficient administrative assistance.
We are committed to growing your technical, advisory, leadership, and management skills in addition to juggling work with nurturing health, wellbeing, workplace giving, and social activities. We at BDO want you to enjoy your work, as well as the network of clients and coworkers you get to work with. We as a firm value inclusivity while promoting diversity and each individual's unique opinion. We are honoured to have been named an inclusive employer for 2019–2020 by Diversity Council Australia. (DCA).
Job Responsibilities
- Effectively coordinates and manages the diary of the Principal.
- Screening telephone calls, enquiries and requests, and handling them when appropriate.
- Email management, including drafting emails on behalf of the Principal.
- Assists the Principal and Legal team with follow up of action items, including following external and internal meetings.
- Coordinate and manage travel arrangements.
- Marketing support – tagging clients, maintaining client lists, bulk mail outs
- Input timesheets and manage expense claims for the Principal.
- Maintaining office systems, including data management
- Preparation of conflict checks
- Arrange meetings, including booking rooms, catering, tele/video conference facilities.
- Provide financial administrative support, including billing.
- Organisation of both internal and client events.
Job Requirements
- 3 years Administration/Paralegal/Legal Secretary/PA or EA experience within a professional services environment.
- Word Processing at 65+ words per minute
- A minimum of 3 years word processing (and digital transcription) experience (65 wpm+)
- Experience working in a professional services and preferably legal environment
- Able to make decisions at the appropriate level, and uses judgement to address issues.
- Able to manage work autonomously to the relevant level, and is proactive in seeking out answers or further advice where required.
- Adopts a professional and confidential approach.
- Has a strong client service ethic and goes the ‘extra mile’ to commit to excellence, sets and achieves high standards.
- Able to prepare own work plan and prioritise effectively, prioritising the important as well as the urgent.
- Is able to identify high priority problems or issues, and demonstrates a sense of urgency in addressing them.
- Communicates clearly, concisely and accurately in all verbal and written communications, using appropriate business language.APPLY NOW
